There are several ways to archive messages in Outlook. The methods that you can use depend on the type of email accounts that you have set up in Outlook. All accounts have access to an Archive folder.

Your Outlook mailbox is only so big, and it’s a good bet that you won’t stop getting email anytime soon. To keep it from filling up, you can move old items you want to keep to an archive, a separate Outlook Data File (.pst) that you can open from Outlook any time you need it.

Save space in your email accunt by using AutoArchive to automatically move older items to an Outlook .pst file.

You can archive messages in any of the email accounts that you've connected to Outlook for Mac. These include Exchange (version 2016 and later), Microsoft 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo!

An Outlook online archive mailbox can store older email messages where they won't occupy space in your primary mailbox. This specialized mailbox appears alongside your other mailbox folders in Outlook.

Whether you delete or archive an email message, it disappears from your inbox. A deleted message goes into the trash folder, but an archived message is defaulted to the Archive folder or All Mail on Gmail / Google Apps.

Use keyboard shortcuts in Outlook to manage your email, tasks, contacts, meetings, and more. The shortcuts in this article refer to the US keyboard layout.

To archive a message when the message is open, tap the Archive icon in the top right corner of your screen. An archived message is moved to the Archive folder for Exchange, Microsoft 365, iCloud, Outlook.com, and Yahoo accounts and to the …

Older messages and items that you don’t use regularly can be archived to an Outlook Data File (.pst). To learn how, see Archive older items automatically . If your online mailbox is nearly full, you can export some items to an Outlook Data File (.pst).

Clean up your inbox and keep your email organized with automatic filtering and sorting, and by using tools on the command bar like Sweep, Archive, and Move to. You can also organize your email using inbox rules.